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CTX-Stay manages your hotel room blocks, assigns guests, delivers itinerary cards on WhatsApp, and gives hotel staff a real-time check-in view.
A conference with 300 out-of-town guests across 4 hotels. The organizer managed assignments in Excel. On day 1, 22 guests arrived without a room. The hotel had given away their blocked rooms because nobody updated them. The coordinator spent 3 hours on the phone sorting it out — on the morning of the opening keynote.
Spreadsheets go stale the moment the list changes. CTX-Stay keeps your room inventory as a live ledger — every assignment held, every block tracked, every hotel updated automatically.
Add your hotel room blocks per property, per room type, per date range. CTX-Stay tracks every blocked room-night from commitment through hold to consumption. Overbooking alerts fire before a conflict becomes a crisis on check-in day.
Block Inventory — Sharma Wedding
| Hotel | Total | Assigned | Held | Free |
|---|---|---|---|---|
Marriott Hyderabad Deluxe | 20 | 18 | 1 | 1 |
Marriott Hyderabad Suite | 5 | 4 | 1 | 0 |
Novotel HICC Superior | 15 | 11 | 2 | 2 |
⚠ Marriott Suite block full — overbooking alert active
Assign guests to rooms individually or in bulk from your RSVP data. The assignment engine respects family groupings, hotel and room-type preferences, and VIP tier. No two guests are ever double-assigned to the same room-night.
Room Assignment Board — Sharma Wedding
48 confirmed · 6 draft · 3 unassigned
| Guest | Room | Hotel | Nights | Status |
|---|---|---|---|---|
| Arvind & Priya Sharma | 201 | Marriott | Mar 14–16 | confirmed |
| Ravi Gupta (family of 4) | 302 | Marriott | Mar 14–17 | confirmed |
| Dr. Meena Krishnan | — | Novotel | Mar 15–16 | draft |
| Rahul Shah + 1 | 114 | Novotel | Mar 14–16 | confirmed |
Every confirmed guest receives their room number, hotel address, check-in time, event schedule, and emergency contact on WhatsApp — automatically, the morning of check-in. No manual messaging. No missed guests.
CTX-Stay · Sharma Wedding
Itinerary card
Your room is ready, Arvind ji!
Hotel: Marriott Hyderabad, Hitech City
Room: 201 (Deluxe, 2nd floor)
Check-in: 14 March · 2:00 PM
Check-out: 16 March · 12:00 PM
Guests: 2 adults
Day 1 (Haldi): 4:00 PM — Venue Rooftop
Day 2 (Reception): 7:00 PM — Grand Ballroom
Your pickup: Hotel lobby · 3:30 PM
Emergency: +91 98765 43210 (Coordinator Ravi)
Hotel front-desk staff get a dedicated, role-gated portal showing only their hotel's arrivals, in-house guests, and departures for the day. They mark check-ins, flag issues, and see QR code confirmations — all in real time.
Marriott Hyderabad — Front Desk
Today's arrivals · 14 March
Arvind Sharma
ETA: 2:00 PM
Ravi Gupta
ETA: 4:30 PM
Meena Krishnan
ETA: 6:00 PM
3 arrivals today · 14 in-house · 2 departures
On Growth and above, each guest's itinerary card includes a QR code. Hotel staff scan it on arrival to instantly confirm check-in. The coordinator dashboard updates in real time — no phone calls to find out who has arrived.
When a guest RSVPs via CTX-RSVP with outstation travel flagged, CTX-Stay automatically drafts a room assignment for coordinator review. Once confirmed, EVlo creates a pickup trip from the airport or station. The guest receives a single itinerary card on WhatsApp covering their room, functions, and transport. No manual handoff between your tools.
All plans include a 14-day free trial with full access. No credit card required.
Starter
₹25,200 billed annually · excl. 18% GST
Growth
₹60,000 billed annually · excl. 18% GST
Scale
₹1,39,200 billed annually · excl. 18% GST
| Feature / Quota | Starter | Growth | Scale |
|---|---|---|---|
| Events per period | ₹1 | ₹3 | ₹10 |
| Guests per event | ₹150 | ₹600 | ₹3,000 |
| Hotel blocks per event | ₹2 | ₹5 | Unlimited |
| Room categories / block | ₹3 | ₹10 | Unlimited |
| Guest itinerary cards | Basic PDF | Branded PDF | Branded PDF + digital |
| WhatsApp delivery | |||
| Check-in QR codes | |||
| Hotel staff portal seats | ₹1 | ₹3 | Unlimited |
| RSVP auto-import | |||
| Bulk room assignment | |||
| Overbooking alerts | |||
| Guest preference tracking | Basic | Full | Full |
| API access (webhooks) | |||
| Data retention | 1 year | 3 years | 7 years |
| Support SLA | Email 48 h | Email 24 h | Dedicated |
| Overage / event | ₹2,000 | ₹1,500 | ₹1,200 |
Prices pre-GST. Bundle discount of 10–15% applies when subscribing to multiple modules. Full pricing details →
150–600 guests, single event
Managing their own blocked-room events
200–3 000 delegates, 1–3× / year
CTX-Stay tracks your room blocks as a ledger, not a static count. If a hotel reduces your allocation, the system flags which confirmed assignments are now in conflict and surfaces them in the coordinator dashboard. You can reassign guests to another hotel block or mark them as out-of-block rooms. No silent failures.
Yes. CTX-Stay works fully as a standalone module. You import your guest list via the standard Universal Guest CSV, add your hotel blocks via a CSV or the admin portal, and run room assignment from there. The event-bus integration with CTX-RSVP is an enhancement, not a requirement.
Not in v1. CTX-Stay manages the rooms you have blocked for your event — it does not connect to the hotel's full property management system. Hotel staff use a dedicated portal within CTX-Stay to confirm check-ins. PMS integration is on the v2 roadmap.
Each hotel property you add to an event can have its own staff portal users. Starter includes 1 seat across all hotels, Growth includes 3, and Scale is unlimited. A 'seat' is a login for a hotel staff member — not a per-hotel count. You can allocate your seats however you like across your hotels.
14-day free trial. No credit card. Every room tracked, every guest placed.